Camping with Bergental: The Basics!

Home Forums Bergental Pennsic Planning Camping with Bergental: The Basics!

This topic contains 4 replies, has 1 voice, and was last updated by  Bianca di Alessandro 7 months, 1 week ago.

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  • #785

    Bianca di Alessandro
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    Pre-registration for Pennsic 47

    Each person who is camping with us should choose “Barony of Bergental” as their camp when they register. Don’t forget the little ones, too! Each camper adds 250 sq. ft. to our encampment, but that space goes towards more than just your personal tent. We’ll need walkways, common areas for the kitchen, dining, showers and so forth, so don’t forget to preregister!

    Pennsic 47 online pre-registration begins Monday, January 1, 2018!


    Camp Registration Form

    There is some information that we need from each camper, some for planning purposes, some in case of emergencies and such. The most important thing is accurate measurements for each tent. We are just collecting the actual measurements now, and we will add the allowance in later. Please measure your tent (or look at the bag/label, if you still have it) to make sure we have the right numbers.

    This year’s camp registration forms are under construction, please keep an eye on this post. Forms are due by [TBD].


    Camp Fee

    In addition to your Pennsic fee, there is a small camp fee to help pay for the things we all share and enjoy at our Bergental camp. The camp fee goes toward items like maintaining our 2 hot water showers, and our sinks, renting the large dining pavilion, purchasing firewood,  propane, and other supplies, investing in replacements for worn out equipment, and so forth. It also provides fresh spring water for drinking, Gatorade, and salty snacks for all our campers, so no one gets dehydrated!

    This year’s camp fee is [TBD] per adult or teen, [TBD] per child. Deadline is [TBD]. Late fee is [TBD], drop-dead date for late payments, mailed by [TBD].

    Camp Fee goes to [TBD]. Please say how many people are included in your payment (and which ones!).

    Mail Camp Fees to:
    [TBD]


    Food Plan

    The Food Plan is an optional program we’ve developed so that we can eat well for a good price. Participants pay a per day fee, for serve-yourself breakfast, lunch and snacks, which is the food on the communal shelves and coolers, as well as an optional fee for each prepared dinner they wish to eat, and are also expected to help with either cooking or set up/clean up for one dinner during War Week.

    We do our best accommodate certain dietary restrictions, like gluten-free or vegetarian options, as well as allergies (when we know about them ahead of time), but there may be situations where not all conditions can be met.

    The food plan only runs during the second week, from Friday, August 3 to Thursday, August 9. Friday, August 10th is Feed-Your-Face day, open to everyone.

    This year’s plan charges have changed in the way they break down, so pay attention! Hopefully, this will be more streamlined, and better reflect how our costs are spread out. Please see the separate Meal Plan thread for the costs for this year.

    Meal Plan fees go to [TBD]. Again, please see the separate Food Plan thread with more details, but make sure to specify how many days you are on the plan, which dates, and what dinners you are paying for, as well as how many adults and children are included.


    Truck Space

    Every year we try to rent a Penske truck to help all of us get our gear down to Pennsic easily. Anyone wishing to reserve space on the truck will be charged a fee based on cu. ft. (Yes, you’ll probably need to measure your stuff.) We also have a unit of measurement called a ‘Brigiða’, which is 80 cu. ft., or as much stuff as you can cram in the back of a PT Cruiser. A lot of folks purchase a ‘Brigiða’ or a ‘half-Brigiða’ of space.

    All items going on the truck must be self-contained or in a container, and they must be well-labeled with your name (mundane or SCA) so we know whose they are. We are not responsible for breakage from poor packing.

    Truck fees and reservations should go to [TBD]. Price will be [TBD] or [TBD] per ‘Brigiða’. Deadline is [TBD]. Truck must have all space sold by then, or we will not be ordering it.

    Most details are still in the works, but if you want space, make sure to let [TBD] know as soon as possible.


    Please remember to check this post for updates as details are finalized!

    Remember, if you don’t meet a deadline, you don’t get to camp/eat/get room on the truck, and so forth. You don’t want that, do you?

    #849

    Bianca di Alessandro
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    New information posted regarding fees, deadlines and contact info. Some items still missing, but will be filled in.

    #926

    Bianca di Alessandro
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    Link to registration form added. Also, link to post regarding Penske truck space on Facebook added.

    #2120

    Bianca di Alessandro
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    Updated to include Camp Fee and Meal Plan info for Pennsic 46. Meal Plan details will be posted later today. Really. 🙂

    #2137

    Bianca di Alessandro
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    Updated with form link for Pennsic 46/2017

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